Planning Hack: Just Say "No" to Floating To Do Lists

May 2020: photographic proof of my almost sporty renaissance

This month marks two years since society was forced into a widespread lockdown. I usually love to look back on photos of my daughter “on this day” from past years, but I feel surprisingly troubled looking at the innocence on all of our faces from photos during this time two years ago.

Some of that season sort of felt novel. Do you remember that? All of a sudden we were thrust into a life where our social circle became immediate family. Schedules became simple. Every activity was at home.

No restaurants. No outings.

The outdoors were our sanctuary.

And for those of us who could, working from home became the norm.

We baked bread. We attended virtual concerts. I got hyped about MasterClass (still recommend Bob Iger and Chris Voss' classes!) and thought I might start playing softball more. (🤣) It was all very scary but it was also kind of quaint and refreshing. Weird.

I’m glad I didn’t know two years ago what all we would be in for and just how long COVID would be a big part of our lives. One big thing that I see when I look back on these last two years is how much we adapt when we’re forced to. We are a resilient people.

If necessity is the mother of invention, then needing to work from home with one—and then two—little kids sure pushed me to optimize my productivity and time management skills.

Here’s one planning hack that made a huge difference for me in business and in life.

Just say “no” to floating to do lists.

Sometimes you need to jot down ideas, but a "To Do" List that has no deadlines or schedule, is just a list of thoughts. Resist the urge to just make a list without following through and figuring out when you need to finish something and where on your calendar you’re actually going to put it.

Caveat: deadlines can change. Life happens. Sometimes more important or urgent things come up and you have to shift things around. But at least begin with a specific deadline. It's better to aim at something and then make adjustments if needed.

Deadlines serve as a form of accountability. Use them to your advantage to make sure a list of things you want or need to do "at some point" actually get done.

The 20 Essentials: What Every Solopreneur Needs for Success

20 Essentials Every Solopreneur Needs for Success

20 Essentials Every Solopreneur Needs for Success

Over the years,  I've learned in my work as a solopreneur that success of course takes determination, creativity, guts, faith and talent, but there are also a bunch of other things that every solopreneur should be using or doing to achieve great things. Here's my list.

20 Essentials Every Solopreneur Needs to Succeed

1. Website. If you're a solopreneur, I hate to break it to you, but if you don't have a website, you don't exist. Services like Squarespace and Wix make it possible for you to easily create your own. 

2. Twitter presence. Every solopreneur needs to take advantage of this social media platform. It is an ideal platform for anyone who is seeking to leverage their expertise. 

3. A desk with a ton of space. I got this desk from World Market a few months back . It almost doubled my work space. It's been GREAT. Bonus: it was also easy to put together.

4. Google voice number. If you're a solopreneur this saves you from using your minutes on work-related calls. Get that free Google voice number and let them call your "office line." 

5. Buffer app.This let's you pre-schedule social posts with regularity. I'd skip it for Facebook but it's perfect for Twitter and Linkedin. 

6. Pocket. This digital bookmark lets you save pages you'd like to look at later. If you strive to be a content curator around your given area of expertise, this is a great way to save content that you can share later.

7.Tweetdeck(or Hootsuite if you're into that). Every solopreneur needs a way to manage multiple accounts at once. I like Tweetdeck best to glance at my Twitter feed, notifications, lists and sent posts all at once. 

8. An optimized Linkedin account. If someone is searching for someone like you, will you pop up in their search results? 

9. About.me page. It's too easy not to use. Get one. 

10. Solid headshots (and other professional photos for your website and social media would be great too.) 

11.  Wordpress blog. For SEO purposes, for customization options, for credibility--you need a self-hosted Wordpress site. 

12. A lunch break. Get out of your office. Unplug. Go for a run, heck a walk will do. Get some sunshine. Then get back to work. Solopreneurs can easily never stop working. That's why you need to be intentional about time off.

13. A clear list of what only you can do and what can be outsourced. Are you terrible at bookkeeping? What about answering emails? Scheduling things? What about tending to your plants or housekeeping? Could you plausibly use independent contractors so you can focus on the strategic items on your list? Figure out what you can outsource and outsource it. 

14. A group to connect with on the regular—whether it is a remote team, a book club or a business professionals weekly gathering, you need to be in community. 

15. The 4-Hour WorkweekBuy this book. Read this book. Apply the principles.(See #16.) Your life will be better for it. Guaranteed. 

16. Batch similar tasks. Let's save the decision-making brain power for what really matters. In the meantime, how bout you do all your blog writing at the same time once a week--heck, once a month. How bout you do your grocery shopping only on Sundays? Shifting your focus throughout the day is tough on your brain. Shift less. Focus more.

17. Track your time. Afraid you might be wasting too much time on a given vice? Track your time. It doesn't have to be a complex process. Just jot down how you're spending your time throughout the day on a notebook next to your computer. Do you keep to your schedule or do you diverge? Worth investigating to see if you're maximizing your time.

18. Give yourself a cut off for how much time you will spend on social media (or video games or online shopping or TV or etc etc etc) each day. You know how you're prone to waste your precious time. Be a drill sergeant on yourself. You won't be mad at yourself for it. 

19. Do not disturb button on your iPhone. Find the button. Embrace it. Every text message and email doesn't have to be attended to at the moment that it is received. Be a good steward of your time, energy, attention and brain power. If you're easily distracted, employ the power of "do not disturb."

20. Designated time off. In addition to taking a lunch break or exercise break mid-day, I encourage you to make sure you have long periods of time off each week. A Sabbath was invented for a reason! Give your time to rejuvenate, refresh and recalibrate. You'll be more effective the following week as a result.

Well, there's my list of 20 things every solopreneur must have to be successful. It's not comprehensive though. What would YOU add to the list? 

Hilary is passionate about helping people create work and lives that are wildly fulfilling. To learn how she may be able to help you, contact her here.